A virtual matchmaking event is a quick and easy way to meet cooperation partners in short, pre-arranged, face-2-face talks. 15-20 minutes run fast but it is enough to build first connections before the clock signifies the end of the meeting and you can then log in to your next meeting.
1:1 Meetings – Key Facts
Meetings can be requested until Wednesday 14th April 2021
Meeting requests must be accepted before they can be scheduled.
Meetings are managed online via 1:1 Video Calls
1:2 Video Calls | Technical Preparations
Use a desktop computer or laptop where both Webcam and Microphone are installed
Double check if you have selected a proper time-zone (see Menu: Edit my Profile)
Use Mozilla Firefox, Google Chrome or Opera browser preferably
Internet Edge Browser only works for Version IDs 80+ (Chromium edition)
To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call in your browser. You should see yourself!
1:1 Video call meetings CANNOT be managed via the b2match Mobile App
Virtual B2B Meetings - How does it work?
1
Registration
Register via the green button "Register now" on the "Home" page.
Add your contact and organisation details as requested
Compose your personal event schedule by adding presentations and 1:1 meetings of your choice
Those interested in 1:1 meetings MUST select at least one networking session
2
Create a business profile to showcase your needs
Creating a strong company profile will raise your visibility to others on this booking platform, so make it clear and concise.
Your profile should describe who you are, what you can offer to potential buyers and partners and who you want to meet.
The better your profile, the more likely you will be accepted by buyers and other attendees for meetings.
Don't forget your profile will be live and visible even after the event.
3
Browse profiles of attendees and use the Marketplace
Find out who is offering interesting and promising business opportunities.
Use the Marketplace
Explain the product/project/technology/expertise you are offering or looking for
Specify the type of partner you are looking for
A meaningful profile will generate significantly more meeting requests
4
Send & receive meeting requests
Browse the list of attendees or check the marketplace profiles
Use the optional filters to easily find the ones aligned with your goals
Send meeting requests to those companies/persons you want to meet
Add a short reason why you are interested in a meeting will increase the acceptance
Meeting requests must be confirmed by the recipients to be scheduled
The time of a meeting is scheduled by the person accepting the meeting request
Check every incoming meeting request and accept or refuse if not appropriate. It is a matter of politeness to let the requester know if you are interested in a meeting or not.
TIP: Download the "b2match" mobile App (App Store) to manage your 1:1 meetings on your phone!
SOME PARTICIPANTS CAN’T BE BOOKED. WHY?
Participants available for meeting requests are indicated by a green button “Available”, otherwise:
You may not have registered for 1:1 meetings; make yourself available for the 1:1 session via Agenda
Booking rules applied by the event organizer may not allow you to book specific groups e.g. meetings can’t be set up between an “Other” and a “Buyer”
5
EENGINEX Virtual Meet the Buyer & Matchmaking Event, 15th April 2021
SHORTLY BEFORE THE EVENT
You can view the date/time of your meetings via the “Meetings” menu at any time
Check all your pending meeting requests and accept or decline them
Download the "b2match" Mobile App (iOS/Android) to
* get access to your meeting schedule on your mobile phone
* be informed about last-minute changes (bookings, cancellations)
* manage additional meetings during the event (send/receive/confirm requests)
DURING THE EVENT
Check again the latest version of your meeting schedule through the platform. Due to last minute changes, it might have changed slightly.
RESPECT the other participants' time and show up to all your meetings.
If an unforeseen circumstance arises and you cannot attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.
6
MEETINGS VIA VIDEO CALLS - ADVICE & FAQ
BEFORE THE EVENT - TECHNICAL PREPARATIONS
Use a desktop computer or laptop where both Webcam and Microphone is installed
* Check your audio quality
* Use a good webcam to improve the image quality
Video call meetings CANNOT be managed via the b2match Mobile App
Check your time-zone
Log-in and select "Edit my profile" to check your current time zone selection. If this is not the time zone you are located during the meetings please change accordingly.
Use Mozilla Firefox, Google Chrome or Opera browser preferably
Internet Edge Browser only works for Version IDs 80+ (Chromium edition)
To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call feature of your browser. You should be able to see yourself!
DURING THE ONLINE EVENT
Access the web platform and be online at least 5-10 minutes before your meetings start.
RESPECT the other participants' time and show up to all your meetings.
Close your Video Call meeting timely.
Please leave the call in time as you or your meeting partner can have a subsequent meeting right after. A watch indicates the remaining meeting time.
FAQs
How do I join a scheduled meeting?
You can access your meeting schedule via Menu "Meetings" in the top right corner.
Click the green button "Start meeting" next to your meetings to join the 1:1 meeting Video Call
What options do I have if the meeting partner does not show up on time?
Quick reminder to join the Video Call
Send a message (or phone call) and alert your meeting partner to join the missed Video call.
This should work well if enough time is left over (e.g. 15+ min) for this scheduled meeting.
Re-schedule the meeting
In case your meeting partner doesn’t react immediately to a reminder, you should postpone and re-schedule the meeting in 1-2 hours.
If a meeting cannot be managed at the event date itself please use the messaging system (by opening the meeting partner’s profile) to schedule a phone call or meeting outside this platform
What if my camera or microphone does not work?
Please check that your Browser doesn't block the use of your camera/microphone due to security reasons.
Check by having a video call with a colleague in another tool (Google Meet, Zoom, ...)
Depending on your Browser settings you may be asked to confirm the activation of the Camera/Microphone through a pop-up dialog form.
